Chilliwack makes online checklist to help event planners

The checklist was created in 2011 as a way to streamline event planning in one fell swoop, through Recreation and Culture.

A new service called Community Checklist went live to streamline event organization. It can be found on the city website (www.chilliwack.com) under the 'Services' tabl.

The Community Event Checklist went live on the city website this month.

The original checklist was created in 2011 as a way to streamline and coordinate event planning in one fell swoop, through a single City of Chilliwack department, Recreation and Culture.

It was the upshot of staff asking the question: “How can we do this better?” said Carolyn Marleau, manager of Leisure Development, in her report to council.

Before that, event organizers had to contact each individual department with the various requests, which led to a higher potential for unsatisfactory customer service.

The checklist is now live on the city webpage at www.chilliwack.com under the ‘services’ tab.

The checklist will “go a long way” toward making things easier for people, said Mayor Sharon Gaetz.

“Necessity is the mother of invention here,” she said.

The online version of the checklist can be found at www.chilliwack.com under the ‘Services’ tab. For the first time it allows city clients to submit requests online, and has tools to streamline the process even further by ensuring direct contact with the impacted departments at city hall.

“Considering that the majority of events and programs are organized by volunteers, it is an added bonus

that both the hard copy and electronic versions of the Community Event Checklist will allow historical

tracking of events.

“This information would then be available to future organizers of same or similar events

and programs,” according to the staff report.

Coun. Ken Popove, who used to coordinate community events in the past, praised the new services.

“I wish I would have had this tool back in the day,” he said.

jfeinberg@theprogress.com

twitter.com/chwkjourno

Get local stories you won't find anywhere else right to your inbox.
Sign up here

Just Posted

Voters in Saanich North and the Islands, here lining up outside Sidney’s Mary Winspear Centre on the first day of advanced voting. (Wolf Depner/News Staff)
It’s Election Day in B.C.: Here’s what you need to know to vote

B.C.’s snap election has already broken records for advance voter turnout, mail-in ballots

A pair of crashes on Highway 1 between Abbotsford and Chilliwack have snarled traffic in both directions.
Pair of crashes snarl traffic between Abbotsford and Chilliwack

Traffic delays eastbound, large westbound backup

Final numbers won't be known for weeks, but turnout was down across the board in the Fraser Valley and B.C.
Chart: Tyler Olsen
Election turnout down across Fraser Valley and B.C.

Even after thousands of mail-in ballots counted, turnout is likely to fall below 50% in many ridings

NEWS FILE PHOTO
Voters in Chilliwack, Abbotsford, Mission and Langley may head back to polls in 2021

Election of local politicians in BC vote would trigger by-elections in several Fraser Valley cities

NDP headquarters on election night, Oct. 24, 2020. (Katya Slepian/Black Press Media)
ELECTION 2020: Live blog from B.C. party headquarters

BC NDP projected to win majority government – but celebrations will look different this election

NDP Leader John Horgan celebrates his election win in the British Columbia provincial election in downtown Vancouver, B.C., Saturday, Oct. 24, 2020. THE CANADIAN PRESS/Jonathan Hayward
Horgan celebrates projected majority NDP government, but no deadline for $1,000 deposit

Premier-elect says majority government will allow him to tackle issues across all of B.C.

This Crescent Beach home, located at 12505 22 Ave., was subject of a police search warrant June 18. (Google image)
Civil forfeiture office alleges $2M Surrey home was used to launder cannabis money

Court documents request the home, and $85,000 to be turned over to the government

FILE – Prime Minister Justin Trudeau greets Premier John Horgan during a press conference at the BC Transit corporate office following an announcement about new investments to improve transit for citizens in the province while in Victoria on Thursday, July 18, 2019. THE CANADIAN PRESS/Chad Hipolito
Trudeau congratulates Horgan on NDP’s election victory in British Columbia

Final count won’t be available for three weeks due to the record number of 525,000 ballots cast by mail

Comedic actor Seth Rogen, right, and business partner Evan Goldberg pose in this undated handout photo. When actor Seth Rogen was growing up and smoking cannabis in Vancouver, he recalls there was a constant cloud of shame around the substance that still lingers. Rogen is determined to change that. (Maarten de Boer ohoto)
Seth Rogen talks about fighting cannabis stigma, why pot should be as accepted as beer

‘I smoke weed all day and every day and have for 20 years’

Provincial Green Party leader Sonia Furstenau speaks at Provincial Green Party headquarters at the Delta Victoria Ocean Pointe in Victoria. (Arnold Lim / Black Press)
VIDEO: Furstenau leads BC Greens to win first riding outside of Vancouver Island

Sonia Furstenau became leader of BC Greens one week before snap election was called

Join Black Press Media and Do Some Good

Pay it Forward program supports local businesses in their community giving

Is it time to start thinking about greener ways to package cannabis?

Packaging suppliers are still figuring eco-friendly and affordable packaging options that fit the mandates of Cannabis Regulations

NDP Leader John Horgan elbow bumps NDP candidate Coquitlam-Burke Mountain candidate Fin Donnelly following a seniors round table in Coquitlam, B.C., Tuesday, October 20, 2020. THE CANADIAN PRESS/Jonathan Hayward
Horgan, NDP head for majority in B.C. election results

Record number of mail-in ballots may shift results

RCMP crest. (Black Press Media files)
Mounties looking for teen boy ‘unlawfully at large’ from Riverview psychiatric hospital

Nolan Godron left the hospital, located at 2721 Lougheed Highway in Coquitlam, without consent on Saturday

Most Read